Senior Office Administrator
City : Richmond
Category : Hourly Temporary/Contract
Industry : Recruitment/Staffing
Employer : The Adecco Group
Adecco is currently hiring a full-time Senior Office Administrator on behalf of our client. You will be a key on‑site presence, responsible for keeping daily office operations running smoothly while providing administrative support to senior leaders. This role is ideal for someone who enjoys being the go‑to person in the office, thrives in a professional and conservative environment, and takes pride in creating a welcoming, well‑organized workplace. This role is primarily office‑focused, with approximately 75% office administration and coordination and 25% executive administrative support.
Pay Rate: $30 – 35 an hour (based on experience)
Location: Richmond Hill, ON
Shift: 8:30am – 5:00pm
Job type: Temporary | Full-time
Vacancy Status: This posting is for a future vacancy.
Responsibilities:
Office & Front Desk Operations
Manage front desk and reception duties, greeting visitors and staff in a friendly, professional, and welcoming manner
Serve as the on‑site point of contact for all office‑related inquiries
Maintain a professional and organized office environment at all times
Order and manage general office supplies, snacks, and kitchen inventory
Troubleshoot basic office equipment issues, including printers
Ensure consistent on‑site presence, including Fridays, even during periods of lighter office attendance
Administrative & Leadership Support (Approx. 25%)
Provide administrative support to two senior leaders located in Ontario and Alberta
Manage calendars, travel arrangements, and expense reports with discretion and accuracy
Coordinate scheduling and meeting logistics in collaboration with the COO and the CFO’s Executive Assistant
Prepare, edit, and format PowerPoint presentations and other documents as required
Meetings & Event Coordination
Coordinate monthly all‑staff meetings, including:
Room setup
Supplies preparation
Coffee, snacks, and materials readiness
Organize and support office events, meetings, and internal gatherings
Assist with planning and logistics related to office initiatives
Communication & Culture Support
Serve as a friendly and approachable presence for staff
Support a culture of professionalism while being personable and helpful
Maintain a “how can I help” mindset—finding the right contact or solution when needed
Qualifications and Skills:
Proven experience in an office administration, senior administrative, or similar role
Strong organizational and time‑management skills with a high level of attention to detail
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with Deltek and/or Oracle is considered an asset
Comfortable providing administrative support to senior leaders with professionalism and confidentiality
Excellent interpersonal and communication skills
Solution‑oriented, approachable, and adaptable mindset
Personable, friendly, and professional demeanor
Proactive and service‑driven approach to work
Comfortable working independently in a quiet, focused office environment
Reliable and consistent on‑site presence
Calm, flexible, and resourceful when priorities shift
Must be legally eligible to work, and reside in Canada
Here's why you should apply:
Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.
If you are interested in learning about the Aspire Academy to upskill into your next role!
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